Privacy.

Reinholdsson Media House B.V. is the data controller for the Sim It eSports Racing team application, for the drivers' profiles and for the team shop's orders on this site.

Write to alex@reinholdssons.com.

The answers you type into the form. What Discord tells us when you sign in: your Discord id and display name, the roles you hold in the Sim It server, and when you joined it. The screenshots or photos you upload of your in-game profile. What we read out of the results files you upload: your lap times, positions and the session details, never the file itself.

To choose drivers and team members for the Le Mans Ultimate team, and to talk to you about your application.

Our legitimate interest in running the team and picking who joins it. The two optional ticks on the last step, keeping your application for 12 months and appearing on streams, rest on your consent and can be taken back on your status page.

The team's admins for the Le Mans Ultimate branch. Nobody else can open an application, and the site answers "not found" to anyone else who tries.

Supabase (the database) and Vercel (the website) run in Ireland, Railway (Race Control, the Discord bot) runs in the Netherlands, and Discord handles sign-in, messages and roles. Vercel and Discord are US companies and may process data in the United States under the EU Standard Contractual Clauses and the EU-US Data Privacy Framework.

A draft you stop working on is deleted after 30 days. A declined or withdrawn application is deleted 28 days after the decision, or after 12 months if you asked us to keep it. An accepted application is deleted 28 days after the decision; your driver record keeps your in-game name and nothing else from the form. Test applications go after 7 days. You can delete your application yourself at any time from your status page, which takes effect at once.

A results file is read the moment you upload it and thrown away. We keep only the summary of your own laps and a fingerprint of the file, so the same file cannot be sent twice under two names.

You can see and download everything we hold about your application from your status page, correct it while it is a draft, delete it at any time, and object to how we use it. You can complain to the Dutch data protection authority, the Autoriteit Persoonsgegevens (autoriteitpersoonsgegevens.nl).

A person on the admin team reads every application and makes every decision. Nothing is scored or decided by software. We reply within 7 days.

Every driver can have an open profile page on this site, with a place on the roster at simitesports.com/drivers. It is off until you switch on Show my profile on Your profile, and it rests on that consent: switch it off there at any time, and the page, your place on the roster and your photo stop showing at once.

While it is on, anyone can see it, signed in or not: your photo, your name as the Sim It server shows it, your flag, the sims you race with your lineup and class, and this year's races, finishes, podiums and wins, with the team specials you raced and how each went. It also shows your honours, in words as Race Control announces them and never with the points: when you or your lineup lead the month, when you lead the global board as Universal Leader, and each month you were named Champion or your lineup crew of the month. Your card on the roster shows the lead and how many times you were Champion. Your profile and your card also show your lineup lead and admin roles: each lineup you lead, as an admin set it in Race Control, and each branch you are an admin of, read from your roles in the Sim It server. Your face and a link to the profile also show in the lineups on the front page and beside your name on the standings. Never your points, your answers or anything from the admin side. Admins can add a team title and links to a driver's official channels, which show on the public profile while it is on.

The photo you upload is cropped in your browser and kept in our database as a picture of at most 512 by 512 pixels, with the camera's location and other data taken off. Until you upload one, your Discord avatar shows in its place: Race Control keeps the address of your avatar from the Sim It server, and the site fetches the picture from Discord and serves it at its own address, so the page never shows your Discord account's id. With neither, your initials show.

Your photo is kept until you remove it, upload another, or an admin removes it; an admin can also switch a profile off, and both are written to the audit log. If you stop racing for the team, your profile and photo stop showing anywhere at once, and the photo is deleted when you remove it on Your profile or ask us to. A copy a visitor's own browser already holds stays with them.

Each profile page asks search engines not to list it, so a search for your name does not lead to your profile. The roster, like the standings, is open to search engines.

To switch your profile off or remove your photo, open Your profile at simitesports.com/profile (/profile in the Sim It Discord gives you the link), ask an admin, or write to alex@reinholdssons.com.

Sim It drivers can order team kit at simitesports.com/shop. For each order we keep what you ordered (each product with its colour, size, quantity and price, and the name and flag to print on it), your full name, email address, phone number and postal address, the note you add, and the order's status. Race Control also sends you the order's summary in a Discord DM.

We use them to make and send your order and to collect payment: Alex sends you a PayPal or Wise payment request, and nothing is paid on this site. This rests on the order you place with us.

The team owner alone sees your contact details and address, on the shop's admin page and in the files he downloads from it to place the factory order. The factory gets the names and flags to print with the products and sizes, and the carrier the address to send to. The team owner's Discord DM about a new order names you, the number of items and the total, never your address.

We keep an order until it is delivered and paid, and after that for as long as the Dutch bookkeeping rules require us to keep the records of a sale, which is seven years. Your cart stays in your own browser until you place the order, and we never see it.

To see what we hold, correct it or ask for an order to be removed, write to alex@reinholdssons.com. An order that is still new you can cancel yourself on My orders at simitesports.com/shop/orders.

Guests outside the team can see the shop and order with a password Alex gives them. A guest's order keeps the same details as a driver's, with no Discord account behind it, and Race Control sends guests no message.

Typing the right password puts a cookie in your browser that lets you into the shop for 30 days, or until Alex changes the password or switches guests off. To slow down guessing, each wrong try is noted for up to an hour under a scrambled form of your internet address and of a random id the shop gives your browser, never the address itself and never what you typed. The shop password is kept only as a scrambled hash.

Once a guest's order is in, they get a private link to it, the only way back to it: anyone with the link can see the order and cancel it while it is new, so keep it to yourself. The database keeps only a scrambled hash of the link, never the link itself, and the page at the link asks search engines not to list it.

The team owner alone sees a guest's contact details and address, as he does a driver's. His Discord message about a new order names the guest, with guest after the name, never the address.

A guest who wants to see what we hold, correct it or have an order removed writes to alex@reinholdssons.com with the order number. An order that is still new they can cancel themselves at its private link.